Office Manager & Executive Assistant

Simply Green is looking for an enthusiastic and supremely well-organised Office Manager & Executive Assistant to join our rapidly growing business in Almere. If you have at least two years in an EA or Office Management role, have an aptitude for learning new systems quickly, and speak professional-level English – we want to hear from you!

This role is approximately 25% office management and 75% EA.

Tasks

• Be the first point of contact for people arriving at the business
• Onboarding new starters, ensuring they get the best welcome at Simply Green
• Manage the creation of staff contracts and the monthly payroll run
• Order day-to-day supplies for the office
• Organise shipments and liaise with shipping partners to resolve delivery issues
• Set up bank payments to suppliers and reconcile payments received against orders
• Create new staff contracts and set up new team members on the payroll system
• Organise the annual Christmas party and ensure we never miss a teammate’s birthday
• Support the CEO with scheduling
• Draft, review and send communications on behalf of company executive(s)
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Answer and respond to phone calls, communicate messages and information to the executive team or CEO
• Prioritize emails and respond when necessary
• Coordinate travel arrangements
• Maintain various records and documents for company executive(s)

Requirements

• A degree in Business Administration or a related field would be advantageous
• Professional-level spoken and written English is essential. Additionally French and/or Italian and/or German and/or Spanish are a huge advantage
• Proficiency with basic computer applications, such as Microsoft Windows, Word, and Excel
• Excellent verbal and written communication skills
• Ability to remain calm and composed in a fast-paced, high-pressure environment
• Good empathy and listening skills to de-escalate situations and identify the underlying issues of a problem
• Minimum of 2 years of work experience in an Office Management or EA role in a rapidly-growing organization
• Organization skills
• Ability to multitask
• Interpersonal skills

Benefits

• Competitive salary €2500 – €3000 per month depending on experience
• Fun, friendly working environment