Office Manager (fixed term)

Geen Categorie Fulltime 8 weergaves

Solliciteer direct Deel

Omschrijving

Are you looking for an Office Manager role in the fast-growing toy and entertainment business? Do you get excited by the thought of working for the world’s leading play and entertainment company in a continuously evolving, truly omnichannel environment? Do you want to work with iconic brands like NERF, PLAY-DOH, MONOPOLY, TRANSFORMERS, MY LITTLE PONY, and POWER RANGERS, and huge global licensed properties like MARVEL, FROZEN, STAR WARS, and TROLLS? Then you have come to the right place!

We are currently recruiting for a Sr Office Administration Assistant ( 32 – 40 hours ) to join our team in Amsterdam. This position is to cover a maternity leave period and comes with a fixed term contract.

The main purpose of the role is to coordinate with external providers and Hasbro employees to ensure the office is representative of Hasbro as a great place to work. You will consistently look for ways to improve ‘’life’’ at the office and keep the office presentable as well as complete a variety of office & financial administration tasks.

The role includes several office management and financial administration tasks, such as:

Supporting with our office renovation project. (We are creating a very new and cool ‘clubhouse’) This includes contacting (new) suppliers and service providers (e.g. cleaning company), coordinating lunch for the employees and making sure that the office is good to go for opening somewhere mid-June.

Ordering office supplies and printed materials matter (i.e. paperwork, business cards, etc.)

Supervise office related budgets and expenses such as cleaning, office purchases, common expenses (electricity, rent etc.) and employee related expenses (such as company phones, parking, NS business cards and office credit cards).

Actively participate in planning, organising and coordinating on and off-site meetings and conference with internal and external participants (e.g. booking rooms, accommodation, refreshments, organising agendas, co-ordinating and consolidating presentations, etc.)

Support in Health & Safety related issues and topics in consultation with HR

Support the organisation of special events (e.g Christmas dinner for all employees, Team Hasbro) and global meetings in local premises and related materials and presentations

Creating new vendors and PR’s in SAP

Coordination all issues between departments in Hasbro Benelux and SSC Finance for created PR’s

Since we operate in a dynamic business environment, you need to be able to adapt accordingly. Flexibility to undertake other duties as and when required to meet the commercial requirements of the business is therefore essential.

For this role we would require the following skills:

Previous experience in office administration and reception work (1 year +)

Impeccable planning, organisation & communication skills (Fluency in Dutch and English)

Good PC skills – MS Word and Excel – and the ability to learn new packages

High level of professionalism and accountability

Capable problem solver

Flexible, enthusiastic personality with high attention to details

Good organizational skills, able to prioritize, meet deadlines, and work under pressure

Service orientated

Approachable, positive and proactive manner

What We Offer

A fun international team